How many committee members

Chairperson A Chairperson is chosen to act as a figurehead for the organisation. Special features: Plans and runs meetings and ensures participation. Ensures that the Management Committee functions properly. Line manages the most senior staff member. Special features: Receives wages Not a Management Committee member except in exceptional cases.

Hired, supported and appraised by the Management Committee. Reports to the Management Committee. Staff Staff are paid employees who carry out work on behalf of their employer. Special features: Receive wages Not Management Committee members. Accountable to the Management Committee through the chief officer. Volunteers A person who carries out agreed tasks on behalf of an organisation, without concern for financial gain. Special features: Not paid except out-of pocket expenses.

Not an employee. Carries out agreed tasks. Sub-Committees A sub-committee is a small group of individuals tasked to advise on a particular task or area such as finance or personnel. Special features: Often made up of Management Committee members and non-members. Makes recommendations to the Management Committee.

Decision-making powers limited by the Management Committee and the organisation's governing document. Any body corporate managers and caretaking service contractors engaged by the body corporate are automatically non-voting members of the committee. A principal scheme in a layered arrangement of community titles schemes with more than 7 lots can increase the maximum number of voting committee members from 7 to a maximum of 12 members by passing a motion by ordinary resolution.

In schemes registered under the Small Schemes Module the committee consists of a secretary and a treasurer. These are the voting members of the committee. The body corporate may also engage a body corporate manager, who would be a non-voting member of the committee. A body corporate operating under the Small Schemes Module cannot engage caretaking service contractors but it may engage a service contractor.

In schemes registered under the Commercial Module, the committee still consists of a secretary, treasurer, chairperson, ordinary members and non-voting members. However, a non-voting member e. If this happens, the body corporate manager who is chosen to be a secretary or treasurer or both still cannot vote at a committee meeting. Home Your rights, crime and the law Housing and neighbours Body corporate and community management Body corporate committees and meetings Committee structure.

Print Committee structure A body corporate must have a committee. The following information applies to schemes registered under the: Standard Module Accommodation Module See information that applies to schemes registered under the Small Schemes Module and Commercial Module. Some committees have Vice-Chair positions, some do not, depending on the Standing Orders or an order from the House.

In some cases, the decision whether or not to have Vice-Chairs is up to the committee. Committee Type. Method of Designation. Standing Committee. Standing Joint Committee. Legislative Committee. Special Committee. Special Joint Committee. Any Member of the House may serve as the Chair or the Vice-Chair of a committee, provided that, for all committees except legislative committees, the Member is a member of that committee and belongs to the appropriate party as specified in the Standing Orders.

The Speaker and the Deputy Speaker have chaired a variety of committees studying matters related to the House. The Standing Orders provide for the Chairs and Vice-Chairs of standing and standing joint committees to be elected by all members of the committee. At the beginning of each session of Parliament, within 10 sitting days following concurrence by the House in the report of the Standing Committee on Procedure and House Affairs establishing the membership of the standing committees and the list of Members representing the House on standing joint committees, the Clerk of the House convenes meetings of each committee to elect a Chair.

The Standing Orders require that each standing and standing joint committee elect a Chair and two Vice-Chairs at the beginning of each session. This is required when a vacancy arises in the offices of Chair or Vice-Chairs.

In such cases, the committee holds only the election necessary to fill the vacancy. To be eligible for the office of Chair or Vice-Chair, a Member must meet two conditions. First, the Member must be a regular member of the committee; second, the Member must be from the political party prescribed in the Standing Orders for the office in question. For the vast majority of standing committees, the Chair must be a Member of the government party, the first Vice-Chair a Member of the Official Opposition, and the second Vice-Chair a Member of an opposition party other than the Official Opposition party.

The committee clerk presides over the election in all cases but may not take part in debate with committee members or hear points of order or questions of privilege. Before proceeding with the election, the clerk must determine that there is a quorum. If all offices are to be filled at the meeting, the clerk begins with the election of a Chair.

Following the election of the Chair, the committee may agree to proceed to the election of the first and second Vice-Chairs, in that order. In standing joint committees, two Joint Chairs are elected, one from each House. All committee members, whether they are Senators or Members of the House of Commons, are entitled to vote for the Joint Chairs from each House.

For each office to be filled, the clerk invites members to make motions proposing the election of a particular member to the office in question. The Standing Orders require the clerk to destroy the ballots and to refrain from divulging the number of votes cast for any candidate. In the case of an election for the office of Chair, if no motion is adopted, the committee cannot proceed with other business.

When an impasse is evident, the members disperse, and the Clerk of the House must convene another meeting at a later time, when the election of a Chair will be the first order of business. Like the Speaker, the Chair of a legislative committee acts as a neutral arbitrator of proceedings. Special committees usually elect Vice-Chairs at this meeting as well.

Like other types of committees, a subcommittee must have a Chair in order to conduct business. When establishing a subcommittee, the main committee is responsible for determining whether or not to name a Vice-Chair. Occasionally, vacancies arise in the office of Chair or Vice-Chair during a session.

In fact, they arise automatically when an officer:. In the event of a vacancy in the office of Chair, the committee cannot conduct any other business until a new Chair is chosen. In the case of committee Chairs who are elected, a vacancy that arises while the committee is sitting triggers an immediate election. If no meeting is scheduled, the next one will be convened by the Clerk of the House after the usual consultations with the recognized parties.

If the Chair of a committee was designated by a third party the House, the Speaker, the main committee in the case of a subcommittee , a new designation is required when there is a vacancy.

Vacancies in the offices of Vice-Chair do not prevent committees from conducting business. If the Vice-Chairs are elected, the committee holds a new election. In the execution of its functions, each committee is normally assisted by a committee clerk and analysts. Occasional assistance is also provided by legislative clerks, lawyers from the Office of the Law Clerk and Parliamentary Counsel and staff hired from outside the Parliamentary Precinct.

In particular, the clerk publishes and distributes notices of meetings to interested parties, contacts witnesses from whom the committee wishes to hear, distributes all meeting documentation to the committee members, and oversees the process of producing reports and presenting them to the House. If the committee travels outside the Parliamentary Precinct, the clerk prepares a detailed itinerary and oversees the travel arrangements transportation, accommodation, per diems and so on.

The clerk also has a number of financial roles and responsibilities. Ordinarily, the clerk advises the committee members and the Chair on financial matters. If authorized to do so by the Chair, the clerk approves the payment of invoices received by the committee for goods and services. In addition, the clerk prepares the contracts required to hire staff from outside the Parliamentary Precinct. The clerk is also the main point of contact for procedural and administrative inquiries from the general public, public officials and the media concerning the committee.

The clerk receives most of the correspondence intended for the committee. As a non-partisan and independent officer, the clerk also provides advice to all members of the committee; the clerk carries out his or her duties and responsibilities under the direction of the committee and the Chair. In performing those functions, the clerk receives assistance and support from the many services of the House, particularly from administrative and logistical staff of the Committees and Legislative Services Directorate.

The Library of Parliament provides analysts to all committees on request. They are the resource persons for any substantive questions that the Chair and committee members may have.

They provide briefing material and other background material to committee members. They may identify potential witnesses for the committee and suggest possible lines of questioning during committee hearings.

They play an important role in the drafting of substantive reports. Like the committee clerks, they perform their duties in a non-partisan, neutral manner and they are at the disposal of all committee members. Legislative clerks are not part of the regular staff assigned to committees. They assist committees during the clause-by-clause analysis of bills. Legislative clerks are professionals from Procedural Services of the House of Commons who advise committee Chairs and members on the procedural admissibility of amendments that Members propose to bills.

Legislative clerks have an in-depth knowledge of the bills being considered and their constituent parts, and of the rules of procedure governing the nature and form of amendments that can be proposed by Members. During a session, legislative clerks are assigned responsibility for a number of bills and work with more than one committee. When questions of a legal nature arise, committees sometimes avail themselves of the services of the Law Clerk and Parliamentary Counsel and his or her staff.

The Standing Orders also empower committees to hire expert, professional, technical, administrative, clerical and secretarial staff on contract from outside the Parliamentary Precinct, as required. If they wish to proceed with hiring from outside, they must first determine the nature and scope of the work to be performed. Next, they must adopt a motion specifying the terms of reference and duration of the contract, and the maximum rate or amount of remuneration of the additional staff.

Such contracts and budgets are subject at all times to the guidelines set out by the Board of Internal Economy. Special rules apply to contracts in the event of prorogation or dissolution of Parliament. Parliamentary Business Parliamentary Business - Home. The House. Procedural Reference Material Library of Parliament. Parliamentary Diplomacy. Members - Home.